Senior Executive Associate Vacancy-Job Ref: BJELUNICEF/0107/2025805

Senior Executive Associate Vacancy-Job Ref: BJELUNICEF/0107/2025805

Dili (East Timor)

Job Description

Mission and objectives

UNICEF is mandated by the United Nations General Assembly to advocate for the protection of children’s rights, to help meet their basic needs and to expand their opportunities to reach their full potential.

UNICEF is guided by the Convention on the Rights of the Child and strives to establish children’s rights as enduring ethical principles and international standards of behaviour towards children.

UNICEF insists that the survival, protection and development of children are universal development imperatives that are integral to human progress.

UNICEF mobilizes political will and material resources to help countries, particularly developing countries, ensure a “first call for children” and to build their capacity to form appropriate policies and deliver services for children and their families.

UNICEF is committed to ensuring special protection for the most disadvantaged children – victims of war, disasters, extreme poverty, all forms of violence and exploitation, and those with disabilities.

UNICEF responds in emergencies to protect the rights of children. In coordination with United Nations partners and humanitarian agencies, UNICEF makes its unique facilities for rapid response available to its partners to relieve the suffering of children and those who provide their care.

UNICEF is non-partisan and its cooperation is free of discrimination. In everything it does, the most disadvantaged children and the countries in greatest need have priority.

UNICEF aims, through its country programmes, to promote the equal rights of women and girls and to support their full participation in the political, social and economic development of their communities.

UNICEF works with all its partners towards the attainment of the sustainable human development goals adopted by the world community and the realization of the vision of peace and social progress enshrined in the Charter of the United Nations.

Context

UNICEF started work in Timor-Leste in 2001 with the signing of the first Country Programme of Cooperation between the Government of Timor-Leste and UNICEF. UNICEF works in partnership with the Government, other UN agencies, development partners, community-based organizations and civil society partners, to enable children and their families to realize their rights, fulfill their potential. The UNICEF Country Programme is fully aligned with the United Nations Development Assistance Framework, which reflects the global, national and United Nations priorities. More information about the work of UNICEF in Timor-Leste can be found here: https://www.unicef.org/timorleste/what-we-do.

Task description

I. Communication Support

On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
Communicate sensitive information to higher level managers.
Provide routine information pertaining to the work of the division/office.
Draft responses to written inquiries on routine questions.
Coordinate responses to sensitive inquiries.
Follow up on established deadlines and ensuring timely submissions by staff of reports, correspondence and other documents.

II. Administrative Support

Maintain the supervisor’s calendar and arrange meetings.
Organize official travel on behalf of supervisor.
Preparing briefing materials for official trips or meetings.
Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.
III. Operations Support

Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
Maintains and updates a system which monitors the absence of staff.
Supports management of administrative supplies, office equipment, and updating the inventory of items.
Eligibility criteria

Age: 18 – 80

Required experience

3 years

Nationality

Candidate must be a national or legal resident of the country of assignment.

Assignment requirements

Relevant experience

3 years

Languages

English, Level: Working knowledge, Required

Tetum, Level: Working knowledge, Required

Required education level

Secondary education

Competencies and values

Accountability
Adaptability and flexibility
Creativity
Judgement and decision-making
Planning and organising
Professionalism
Self-management
Core Values (Required)

Commitment

Integrity
Core Competencies (Required)

Communication Skills
Working with People
Drive for Results
Functional Competencies (Required)

Formulating Strategies and Concepts
Analyzing
Applying Technical Expertise
Learning and Researching
Planning and Organizing
Skills and experience

Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures.
Organizational, planning and prioritizing skills and abilities.
Ability to deal patiently and tactfully with visitors.

High sense of confidentiality, initiative and good judgment.
Ability to work effectively with people of different national and cultural background.
Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff.
Area(s) of expertise

Communication, Administration

Driving license

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